UK Secure File Transfer - Virtual Data Rooms

Business Branded - Secure File Delivery

The Business Branded service allows you to place your company logo/header on the file transfer pages and also inside the confirmation emails.
The pages are still hosted on a Data Send UK server which provides all the standard security features, like encrypted transfers and virus scanning on upload.

You can now send files securely, as large as 4GB to anyone with a valid email address. The standard business branded package includes 3 user accounts that must be within the same company. If you require more than 3 company user accounts. Please contact us to discuss your requirements.

Administration cPanel - this can be installed after more than 10 company user accounts are purchased. This allows an administrator to manage all the company users and also see all their company files currently on our servers in one place. Please contact us to arrange a demonstration of the cPanel.

Audit Records - The business branded service also provides you with an admin notification email that is sent every time a transfer is made using your account. This email can be sent to any administration email address and contains a full audit record of the transfer.

Cyber Essentials / ISO27001 Certifications - Recommended Best Practise

The Business Branded service also allows you to restrict access to your file sending service by IP location/address. This greatly improves the security of your service account and can mitigate the need for multi-factor authentication methods, as described in the Cyber Essentials and also in the ISO27001 certification standards. Restricting access only to an "Allowed IP List" is the most secure multi-factor authentication method. There is still a 2 Step Authentication method provided as standard which can be enabled on any user account.

Standard IP Restriction: -
You provide us with your IP list of the locations you would like to be able to access your file sending service portal from. Once they are added to the 'Allowed IP List' your users can only access the website portals from those locations. When a user sends some data the recipients can still download the data using the generated download links received without any IP restriction. The available password protection option on the download links is designed to mitigate this and control download access to authorised recipients only.

Global IP Restriction: -
It is possible to go one step further and restrict IP access only between your company and your designated clients/recipients. This would require both your company IP locations and your clients/recipients IP locations to be added to the 'Allowed IP List'. This can be very useful in some scenarios where a secured network approach is required. This set up would also restrict the file downloading to be available only from the allowed IPs.

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Client File Upload - Drop Box

The client file upload feature allows you to receive files directly from your clients very easily and also securely using SSL/TLS Encryption. No additional software is required to be installed. Your clients simply use their existing internet web browser software. The automated confirmation emails help you provide an immediate response to your clients which greatly improves the customer experience. You also save valuable man hours by not having to work within the limits of storing and managing files on your own server. Access to the client portal can also be IP restricted if this is required.

As standard the client file upload feature is set to send all client files to one of your 3 registered company accounts. This means that all files uploaded by your clients will appear in the inbox of this account. The notification email to download the file will also be sent to this accounts email address.  A popular choice is to set up an email address something like files@yourcompany.co.uk or datasend@yourcompany.co.uk and have that as one of your 3 user accounts.

Multiple Destinations:-
It is also possible to have this feature customised at no extra cost to include a drop down box on the client file upload page. This would then contain a choice of multiple destinations/departments that the user can select to send the files to. These destination email addresses must be registered user accounts.
You can purchase more user accounts to work with this feature as required.

Individual user account client file upload drop boxes - on unique web URLs
If you should require it, we can set up any of your user accounts to have their own unique web page/URL to use as a drop box for client files.

Setting up the branded service

Once we have received and processed your payment an account will be set up under the user email address you have chosen (i.e. files@yourcompany.co.uk)
You can log in and use the standard Data Send UK service at any time once your account is active.

The next step is to send us your company logo/image file for the header section in any standard graphic format to branding@datasend.co.uk we will then place this file inside the branded pages. You may use a different image file (usually smaller) for the confirmation emails if you wish or no image at all. The text for the confirmation emails can also be adjusted upon request.

The dimensions below are provided as a guide only. In general it is best to just send us what logo file you have and we will advise if required.

Retina Display Compatible

Width   1300 pixels
Height  200 pixels

Standard HD Display Compatible
Width   650pixels
Height  100 pixels

Please specify the header background colour you require.

You will then receive some links to your branded pages in the form of:-

https://www.datasend.co.uk/yourcompany/
Log in example to link send files using the branded service.

https://www.datasend.co.uk/yourcompany_client
Client file upload login example link.

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